QuickBooks Online integration
The QuickBooks integration: your invoices, straight into the books.
Every paid invoice used to get typed into the books a second time by hand. Connect QuickBooks Online and Service VIN pushes invoices and customers across for you, so your bookkeeper reconciles instead of re-enters.
- Status
- Beta
- Data
- Two-way sync
- Category
- Accounting
The short answer
What does the QuickBooks Online integration actually do?
The QuickBooks integration carries invoices and customers from Service VIN into QuickBooks Online so nobody types a paid job twice. What it moves is the document and the contact behind it, which is what a bookkeeper actually reconciles against, rather than a summary figure at the end of a month.
- Where it stands: Beta.
- Which way the data moves: Two-way sync.
- Invoices sync to QuickBooks automatically
- Customers matched or created, never duplicated
- Payments sync and COGS posting rolling out
Bottom line: The QuickBooks Online connection is in beta: invoices and customer sync work today, with payment sync and COGS posting rolling out. It's opt-in per shop via a secure QuickBooks sign-in — expect a rough edge or two while it matures.
Where this fits
deposits and card payments for auto shops is the feature this connector serves. Also in the directory: Google Calendar integration, Square integration.
Why connect QuickBooks Online
Your invoices, straight into your books.
Push Service VIN invoices and customers into QuickBooks so your bookkeeper stops re-typing.
Invoices sync automatically
A Service VIN invoice becomes a QuickBooks invoice without anyone re-keying it — the double-entry that eats a bookkeeper's afternoon just stops.
Customers matched, never duplicated
Customers are matched to your existing QuickBooks records or created cleanly, so you don't end up with the same person three times in the ledger.
Payments & COGS rolling out
Payment sync and film-cost (COGS) posting are on the way, so your P&L will reflect real material cost per job — not just top-line revenue.
One number, both systems
Bill the job once in Service VIN and it shows up in the books the same way every time — your shop floor and your ledger stop disagreeing.
What ships
What you can do once it’s connected
- 01Invoices sync to QuickBooks automatically
- 02Customers matched or created, never duplicated
- 03Payments sync and COGS posting rolling out
How it works
Setting it up, in order
Connect QuickBooks in settings
From the integrations settings, sign in to QuickBooks Online and authorize Service VIN. It's a per-shop connection using least-privilege access — you can revoke it in one click.
Map it once
Confirm how customers and invoices should line up with your existing chart of accounts. Set it once and the sync follows those rules from then on.
Bill in Service VIN, reconcile in QuickBooks
Keep quoting and invoicing where the job lives. Invoices and customers flow into QuickBooks so your bookkeeper reviews and reconciles instead of re-typing.
How connecting works, written up step by step: The integrations hub: connect your tools.
FAQ
QuickBooks Online, answered
Does Service VIN integrate with QuickBooks Online?
Yes — a QuickBooks Online connection is available in beta. Invoices and customers sync from Service VIN into QuickBooks today, so your bookkeeper stops re-typing every job, and payment sync plus film-cost (COGS) posting are rolling out. It's an opt-in, per-shop connection you authorize with a secure QuickBooks sign-in and can revoke in one click.
Will it create duplicate customers in my books?
No — customers are matched to your existing QuickBooks records where they exist and created cleanly where they don't, so the sync doesn't litter your ledger with duplicates of the same person.
Does it post film cost to my P&L?
Payment sync and COGS posting are the next pieces rolling out in the beta. When COGS posting lands, the real material cost Service VIN already tracks per job — film costed to the foot — can post to your books, so your profit-and-loss reflects true margin rather than revenue alone.
Is it safe to connect my accounting software?
Yes. The connection uses least-privilege OAuth — Service VIN asks only for the access the sync needs — and the tokens are encrypted at rest with a key kept out of the database. Per-shop isolation means one shop can never see another's connection, and you can disconnect instantly, which drops the tokens and stops the sync.
Do you also sync with Xero?
Yes — the same accounting sync is available for Xero in beta, pointed at your Xero ledger instead of QuickBooks. Pick whichever your shop already keeps its books in.
Or start smaller
It starts with the call you missed.
Every missed call answered in seconds. The quote you promised, drafted before you hang up. Booked straight into your calendar.
It answers from your real services, your real prices and your real calendar — and writes the booking into them. No migration, no data to move — it runs beside whatever you use today.
Run the whole shop — QuickBooks Online included.
Quotes, bookings, film inventory and the AI crew in one login. Connect QuickBooks Online on the free trial and watch a real payment or a real booking move between two systems before you decide anything.
Beta · Two-way sync